A commercial move is an entirely different beast than a residential move, mostly because of the complex coordination it entails. With a commercial or corporate move, there can be anywhere from 5 to 500 (or more) people to relocate, not to mention the files, equipment and furniture that come with them. Manpower Movers, one of the most trusted San Diego Moving Companies has compiled a list of tips for the Office Manager, HR Manager or whoever has the task of organizing the office move.
Deciding the date and time of the move. If you have the luxury of planning your move in advance, ask department heads and employees when a good time would be for the big day to occur. More importantly, ask which days would NOT be good to move on. Days in which big meetings, conferences and deadlines are scheduled to occur are obviously not preferred days to be moving. The move will be stressful enough without outside factors being involved.
Make an announcement once you do determine when the move will occur. It may not be possible for everyone to completely clear their day for the move, but you will want them to know when it is scheduled to occur so they can prevent anything from being scheduled. It will still be doable if you have some employees out of town or busy, you will just want them to have ample opportunity to know in advance of the move.
Talk with the movers about filing and important documents. If you have extensive filing on-site, it will make the move more comfortable and easy if you are assured that all of your filing will remain safe and organized. It is advisable to go over your filing system with your movers so they have an idea where things should go in the event of a mishap. If you haven’t already (tisk tisk), you should make an inventory of your filing and perform a check-list before and after the move. The last thing you want to have happen is realize a year after the move that an entire file is missing from your inventory!
Hopefully, by the time you and your office moves, you will be fully equipped and ready to take on any challenges that may arise. The most important thing to remember when planning your move is to keep track of what exactly you are moving so you know exactly where it is when it arrives at a new destination. In a transition like this, it will be to your benefit to have employees back to work in their new space right away.